When you choose to view a report, the report preview builds the report and displays it on the screen. You can then scroll through the report using the scroll bars, or by using the Up-Arrow and Down-Arrow keys. To move to the next or previous page, you can click the buttons at the top of the Previewer window (Next Page or Previous Page), or press Page-Up (to display the next page) or Page-Down (to display the previous page).
You can zoom in or out by clicking the Zoom In and Zoom Out buttons (magnifying glass + or -), by left click (zoom in) and right click (zoom out) with the mouse, or by entering a zoom percentage, where 100% is actual size, anything over 100% is larger than actual and anything under 100% is less than actual.
You can also display the page so that its width covers as much of the screen as possible (Zoom Page Width) or so that the whole page is displayed (Zoom Whole Page).
You can save any report as PDF (for viewing with Adobe Acrobat Reader), RTF (for opening with MS Word and similar applications), XLS (for opening in Microsoft Excel and similar), TXT (for opening with Notepad and similar applications), or HTM (for viewing with a web browser). This is done by clicking Save As, choosing the desired format, entering a file name and clicking Save.
You can also email any report straight from the Report Preview window. Click Email, and select the desired name from the dropdown list or choose Other and manually enter the email address,complete the other email message details and click Send. Your accountant’s name and email address will appear in this list if you have completed their details on the Email tab under Setup | Options.
Users of CashManager's Invoicing feature can utilise this Email option to bulk-email customer invoices and statements, and supplier remittances. See Bulk Emailing.
You can also print the report from the Previewer window (click Print).